Private Healthcare Groups
The revenue you quoted last quarter is still sitting in your diary system
Three tools that follow up every unconverted treatment plan, fill tomorrow's empty chair time, and turn patient questions into booked consultations.
- 38%
- of quoted private treatment plans never book
- £3,400
- average value of an unconverted plan
- 19
- empty diary slots found in one week's export
The leaks
Where the margin is going
Quotes that vanish
£96k
Patients say 'I'll think about it' and never hear from you again.
Empty chair time
19 slots
Tomorrow's gaps are found tomorrow, too late to fill.
Unanswered questions
14 topics
Patients ask the internet about your treatments; competitors answer.
Treatment Plan Recovery
Unconverted plans get one follow-up call, if the front desk finds time.
Every open quote followed up with a patient-appropriate sequence, pipeline visible to the group.
How it works
Parsing quote list
140 plans, patient identifiers tokenised
Detecting recoverable plans
Open, undecided, finance-stalled
Scoring recovery likelihood
Value × recency × treatment type
Drafting follow-up sequences
Tone-matched per treatment
What your team does with it
- Let the sequence run and give the front desk only the patients who reply.
- Keep clinical claims out of the follow-up and route questions to the clinician.
- Close the plan in the PMS the moment it converts so chasing stops.
On sample data
£96,000 of quoted treatment still open
- £96,000
- Recoverable pipeline
- 112
- Sequences drafted
- 37
- Finance-option candidates
Recovery runs weekly across every site, so no plan goes quiet without three considered follow-ups.
Capacity Fill Radar
Cancellations create gaps the diary team discovers on the day.
Tomorrow's gaps detected tonight, matched patients invited automatically.
How it works
Parsing diary export
Appointments tokenised
Detecting gaps
Next-7-day unfilled slots
Scoring patient matches
Waitlist, overdue recalls, open plans
Drafting invitations
Short-notice offers per slot
What your team does with it
- Approve tonight's invitation list before it goes out against tomorrow's gaps.
- Match on clinician and treatment type, never on availability alone.
- Hold a short waiting list per site so the radar always has someone to invite.
On sample data
19 fillable slots in the next 7 days
- £8,550
- Slot value
- 57
- Matched patients invited
- 24
- Overdue recalls included
The radar treats every gap as revenue with a deadline, and moves before the day arrives.
Review-to-Revenue Engine
Your reviews contain every question patients ask before booking, and nobody uses them.
Reviews mined for real patient questions, answer content drafted for your site and AI search.
How it works
Parsing reviews
420 reviews, names removed
Detecting question themes
Cost, pain, recovery, results, finance
Scoring content gaps
What competitors answer that you don't
Drafting answer content
Site + AI-search-ready pages
What your team does with it
- Have a clinician approve every answer before it goes anywhere near your site.
- Publish each answer on the treatment page the question was actually asked about.
- Re-run quarterly so new reviews keep the content current for AI search.
On sample data
14 patient questions you don't answer publicly
- 14
- Content pieces drafted
- 9
- Competitor-answered gaps
- 6
- Booking-intent topics
The engine makes your clinic the answer patients find, before they have chosen a clinic.
In motion
Watch it run
Live demo
Try it on sample data
Data protection
Your client data never reaches the AI
How it fits together
From your book to revenue actions
Proof
Results
What one group's quarter gave back
Before
Follow-up when the desk is quiet; gaps found on the day
After
£104,550 of recoverable treatment and diary value surfaced in one run
- £104,550
- Revenue surfaced
- 183
- Patient actions drafted
- 36
- Front-desk hours saved / month
The offer
Package
The Group package
- All three tools configured for your firm
- PII tokenisation layer as standard
- CRM/book onboarding and data mapping
- Monthly findings report with £ figures
- UK-based support, DPA included
Live within 14 days of data access
Build from £6,000 · from £2,750/month · three recovered plans cover the retainer
Questions
Frequently asked
Is this GDPR compliant?
The architecture is built for UK GDPR: identifiable fields are tokenised before any AI processing and the encrypted mapping never leaves your control. We provide a DPA with every engagement and a DPIA on request.
What data do you need?
Exports of open treatment plans and diary data. Patient identifiers are tokenised on ingestion, before any AI processing.
How long does setup take?
Most firms are live within 14 days of granting data access. The demo you just ran mirrors the real pipeline. What follows is configuration, not construction.
Does it work with our systems?
Yes. Dentally, SOE Exact, Pabau, Semble and PMS CSV exports.
What does it cost?
A one-off build fee then a monthly retainer, anchored so a single recovered plan covers months of fees. Exact pricing on the call, based on book size.
Next step
See it on your own book
This was synthetic data. Yours will be better.
Book a callPseudonymisation under UK GDPR Art. 4(5). DPIA and DPA available on request.
Also see: Wealth Management & IFAs, B2B SaaS